[Federal
Register: July 22, 2008 (Volume 73, Number 141)]
[Notices]
[Page
42662-42670]
From
the Federal Register Online via GPO Access [wais.access.gpo.gov]
[DOCID:fr22jy08-133]
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DEPARTMENT
OF THE TREASURY
Privacy
Act of 1974; Systems of Records
AGENCY:
ACTION:
Notice of systems of records.
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SUMMARY:
In accordance with the requirements of the Privacy Act of
1974,
as amended, 5 U.S.C. 552a, the United States Mint, Treasury, is
publishing
its inventory of Privacy Act systems of records.
SUPPLEMENTARY
INFORMATION: Pursuant to the Privacy Act of 1974 (5
U.S.C.
552a) and the Office of Management and Budget (OMB), Circular
No.
A-130, the United States Mint has completed a review of its Privacy
Act
systems of records notices to identify changes that will more
accurately
describe these records. The systems of records were last
published
in their entirety on June 13, 2005, at 70 FR 34178-34185.
The changes throughout the document are
editorial in nature and
consist
principally of a changing the name of the Treasury bureau from
``U.S.
Mint'' to the ``United States Mint,'' clarification as to the
types
of records in United States Mint .005, a change to the title of
published
on January 30, 2007, at 72 FR 4325 have also been
incorporated.
On May 22, 2007, the Office of Management
and Budget (OMB) issued
Memorandum
M-07-16 entitled ``Safeguarding Against and Responding to
the
Breach of Personally Identifiable Information.'' It required
agencies
to publish the routine use recommended by the President's
Identity
Theft Task Force. As part of that effort, the Department
published
the notice of the proposed routine use on October 3, 2007, at
72 FR
56434, and it was effective on November 13, 2007. The new routine
use
has been added to each United States Mint system of records below.
Department of the Treasury regulations
require the Department to
publish
the existence and character of all systems of records every
three
years (31 CFR 1.23(a)(1)). The United States Mint has leveraged
this
requirement to incorporate the review of its current holding of
personally
identifiable information required by M-07-16. With respect
to its
inventory of Privacy Act Systems of records, the
Mint
has determined that the information contained in its systems of
records
is accurate, timely, relevant, complete, and is the minimum
necessary
to maintain the proper performance of a documented agency
function.
Systems
Covered by This Notice
This notice covers all systems of records
adopted by the United
States
Mint up to January 1, 2008. The systems notices are reprinted in
their
entirety following the Table of Contents.
Dated: July 11, 2008.
Elizabeth
Cuffe,
Deputy
Assistant Secretary for Privacy and Treasury Records.
Table
of Contents
Accounting
Information System.
Records,
and Claims for Injuries or Damage Compensation Records.
Counseling,
and Time and Attendance Records.
Order
Processing Record for Coin Sets, Medals and Numismatic Items,
and
Records of Undelivered Orders, Product Descriptions,
Availability
and Inventory [formerly: Mail-order and Catalogue Sales
System
(MACS), Customer Mailing List, Order Processing Record for
Coin
Sets, Medals and Numismatic Items, and Records of Undelivered
Orders,
Product Descriptions, Availability and Inventory].
Adverse
Performance Based Personnel Actions; Discrimination
Complaints;
Third Party Actions
TREASURY/UNITED
STATES MINT .001
SYSTEM
NAME:
Cash Receivable Accounting Information
System--Treasury/United
States Mint.
SYSTEM
LOCATION:
(1)
(2)
(3) United States Mint, 320 West Colfax
Avenue, Denver, CO 80204;
(4)
94102;
(5)
(6)
CATEGORIES
OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees and former employees of the
United States Mint. Members
of the
public and United States Mint employees who have purchased
numismatic
items from United States Mint sales outlets.
[[Page
42663]]
CATEGORIES
OF RECORDS IN THE SYSTEM:
(1) Receivables due from United States Mint
employees, former
employees
and general public for lost Government property, salary
overpayments,
and cash sales of over-the-counter numismatic items; and
(2)
Receivables due from United States Mint employees and former
employees
who have outstanding travel advances and/or salary advances,
and/or
leave advances (cash equivalents).
AUTHORITY
FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 5537 and 31 U.S.C. 5111(a)(3).
PURPOSE(S):
The purpose of this system is to permit the
United States Mint to
track
and record the creation and payments of money owed to the United
States
Mint.
ROUTINE
USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF
USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Accounting offices, managers,
supervisors and government
officials
pertaining to cash receivables and debts owed the Government;
(2) Appropriate Federal, State, local, or
foreign agencies
responsible
for investigating or prosecuting the violations of, or for
enforcing
or implementing, a statute, rule, regulation, order, or
license;
(3) A Federal, State, or local agency,
maintaining civil, criminal
or
other relevant enforcement information or other pertinent
information,
which has requested information relevant to or necessary
to the
requesting agency's or the bureau's hiring or retention of an
employee,
or issuance of a security clearance, license, contract,
grant,
or other benefit;
(4) A court, magistrate, or administrative
tribunal in the course
of
presenting evidence, including disclosures to opposing counsel or
witnesses
in the course of civil discovery, litigation, or settlement
negotiations,
in response to a court-ordered subpoena, or in connection
with
criminal law proceedings;
(5) Foreign governments in accordance with
formal or informal
international
agreements;
(6) A congressional office in response to
an inquiry made at the
request
of the individual to whom the record pertains;
(7) The news media in accordance with
guidelines contained in 28
CFR
50.2 which relate to an agency's functions relating to civil and
criminal
proceedings;
(8) Unions recognized as exclusive
bargaining representatives under
the
Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
(9) Third parties during the course of an
investigation to the
extent
necessary to obtain information pertinent to the investigation;
(10) To appropriate agencies, entities, and
persons when (a) the
Department
suspects or has confirmed that the security or
confidentiality
of information in the system of records has been
compromised;
(b) the Department has determined that as a result of the
suspected
or confirmed compromise there is a risk of harm to economic
or
property interests, identity theft or fraud, or harm to the security
or
integrity of this system or other systems or programs (whether
maintained
by the Department or another agency or entity) that rely
upon
the compromised information; and (c) the disclosure made to such
agencies,
entities, and persons is reasonably necessary to assist in
connection
with the Department's efforts to respond to the suspected or
confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES
AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
Name or number substitute.
SAFEGUARDS:
Storage in filing cabinets with access by
authorized accounting
personnel.
RETENTION
AND DISPOSAL:
General records control schedule, GAO rules
and regulations, United
States
Mint Records Control Schedule. Records are destroyed in
accordance
with National Archives and Records Administration
regulations.
SYSTEM
MANAGER(S) AND ADDRESS:
(1)
NW.,
(2) Financial Manager, United States Mint,
151 North
Mall
East,
(3) Financial Manager,
(4) Financial Manager,
(5) Chief, Accounting Division,
10996;
(6) Administrative Officer,
NOTIFICATION
PROCEDURE:
Requests from individuals wishing to be
notified if they are named
in
this system of records, or seeking access to any record contained in
the
system of records, or seeking to contest its content, should be
addressed
to the head of the organizational unit having immediate
custody
of the records (See ``SYSTEM MANAGER(s)'' above). Inquiries may
be
made in accordance with instructions appearing at 31 CFR part 1,
subpart
C, appendix H. Inquiries should be addressed to the following
official:
Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington,
DC 20220.
The individual must submit a written
request containing
identification
such as: (a) Employee identification; (b) Driver's
license;
(c) Other means of identification, including social security
number
and date of birth.
RECORD
ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING
RECORD PROCEDURES:
See ``NOTIFICATION PROCEDURE'' above.
RECORD
SOURCE CATEGORIES:
United States Mint employees and
appropriate agency officials.
EXEMPTIONS
CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED
STATES MINT .003
SYSTEM
NAME:
Employee and Former Employee Travel and
Training Accounting
Information
System--Treasury/United States Mint.
SYSTEM
LOCATION:
(1) United States Mint, 801 9th Street,
NW., Washington, DC 20220;
(2) United States Mint, 151 North
Independence Mall East,
Philadelphia,
PA 19106;
(3) United States Mint, 320 West Colfax
Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street,
San Francisco, CA
94102;
(5) United States Mint, West Point, NY
10996;
(6) United States Bullion Depository, Fort
Knox, KY 40121.
CATEGORIES
OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees and former employees of the
United States Mint who have
engaged
in travel and training.
CATEGORIES
OF RECORDS IN THE SYSTEM:
(1) Schedule of Payments generated from the
Electronic
Certification
System (ECS) with supporting documents such
[[Page
42664]]
as:
(a) SF 1012 Travel Voucher; (b) SF 1038 Application and Account for
Advance
of Funds; (2) Travel Authorities; (3) SF-182, Request,
Authorization,
Agreement and Certification of Training.
AUTHORITY
FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Chapters 41 and 57.
PURPOSE(S):
The purpose of this system is to permit the
United States Mint to
track
and record the creation and payments of travel and training
advances
owed to the United States Mint.
ROUTINE
USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF
USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Accounting offices, managers,
supervisors and government
officials
pertaining to cash receivables and debts owed the Government;
(2) Appropriate Federal, State, local, or
foreign agencies
responsible
for investigating or prosecuting the violations of, or for
enforcing
or implementing, a statute, rule, regulation, order, or
license;
(3) A Federal, State, or local agency,
maintaining civil, criminal
or
other relevant enforcement information or other pertinent
information,
which has requested information relevant to or necessary
to the
requesting agency's or the bureau's hiring or retention of an
employee,
or issuance of a security clearance, license, contract,
grant,
or other benefit;
(4) A court, magistrate, or administrative
tribunal in the course
of
presenting evidence, including disclosures to opposing counsel or
witnesses
in the course of civil discovery, litigation, or settlement
negotiations,
in response to a court-ordered subpoena, or in connection
with
criminal law proceedings;
(5) Foreign governments in accordance with
formal or informal
international
agreements;
(6) A congressional office in response to
an inquiry made at the
request
of the individual to whom the record pertains;
(7) The news media in accordance with
guidelines contained in 28
CFR
50.2 which relate to an agency's functions relating to civil and
criminal
proceedings;
(8) Unions recognized as exclusive
bargaining representatives under
the
Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
(9) Third parties during the course of an
investigation to the
extent
necessary to obtain information pertinent to the investigation;
(10) To appropriate agencies, entities, and
persons when (a) the
Department
suspects or has confirmed that the security or
confidentiality
of information in the system of records has been
compromised;
(b) the Department has determined that as a result of the
suspected
or confirmed compromise there is a risk of harm to economic
or
property interests, identity theft or fraud, or harm to the security
or
integrity of this system or other systems or programs (whether
maintained
by the Department or another agency or entity) that rely
upon
the compromised information; and (c) the disclosure made to such
agencies,
entities, and persons is reasonably necessary to assist in
connection
with the Department's efforts to respond to the suspected or
confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES
AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
Name or number substitute (social security
number, authority
number).
SAFEGUARDS:
Stored in filing cabinets with access by
authorized accounting
personnel.
RETENTION
AND DISPOSAL:
General Records Control Schedule, GAO rules
and regulations, United
States
Mint Records Control Schedule are destroyed in accordance with
National
Archives and Records Administration regulations.
SYSTEM
MANAGER(S) AND ADDRESS:
(1) Chief Financial Officer, United States
Mint, 801 9th Street,
NW.,
Washington, DC 20220;
(2) Financial Manager, United States Mint,
151 North Independence
Mall
East, Philadelphia, PA 19106;
(3) Financial Manager, United States Mint,
320 West Colfax Avenue,
Denver,
CO 80204;
(4) Financial Manager, United States Mint,
155 Hermann Street, San
Francisco,
CA 94102;
(5) Chief, Accounting Division, United
States Mint, West Point, NY
10996;
(6) Administrative Officer, United States
Bullion Depository, Fort
Knox,
KY 40121.
NOTIFICATION
PROCEDURE:
Requests from individuals wishing to be
notified if they are named
in
this system of records, or seeking access to any record contained in
the
system of records, or seeking to contest its content, should be
addressed
to the head of the organizational unit having immediate
custody
of the records (See ``System Manager(s)'' above). Inquiries may
be
made in accordance with instructions appearing at 31 CFR part 1,
subpart
C, appendix H. Inquiries should be addressed to the following
official:
Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington,
DC 20220.
The individual must submit a written
request containing
identification
such as: (a) Employee identification; (b) Driver's
license;
(c) Other means of identification, including social security
number
and date of birth.
RECORD
ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING
RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD
SOURCE CATEGORIES:
United States Mint employees and
appropriate agency officials.
EXEMPTIONS
CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED
STATES MINT .004
SYSTEM
NAME:
Occupational Safety and Health, Accident
and Injury Records, and
Claims
for Injuries or Damage Compensation Records--Treasury/United
States
Mint.
SYSTEM
LOCATION:
(1) United States Mint, 801 9th Street,
NW., Washington, DC 20220:
(2) United States Mint, 151 North
Independence Mall East,
Philadelphia,
PA 19106.
(3) United States Mint, 320 West Colfax
Avenue, Denver, CO 80204.
(4) United States Mint, 155 Hermann Street,
San Francisco, CA
94102.
(5) United States Mint, West Point, NY
10996.
(6) United States Bullion Depository, Fort
Knox, KY 40121.
CATEGORIES
OF INDIVIDUALS COVERED BY THE SYSTEM:
United States Mint employees, former
employees and members of the
public.
CATEGORIES
OF RECORDS IN THE SYSTEM:
Accident/Injury/Illness Records; Motor
Vehicle Accident Data;
Claims
Against the Government, and Operators Training/Licensing.
AUTHORITY
FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. Ch. 81; 29 U.S.C. 668; 29 CFR
1910; E.O. 12196, 28 U.S.C.
2680
et seq.;
[[Page
42665]]
31
U.S.C. 3701 and 3721; and 31 CFR parts 3 and 4.
PURPOSE(S):
The purpose of this system is to permit the
United States Mint to
more
effectively and efficiently process and manage claims, and to
provide
statistics that allow us to focus our resources in order to
continually
improve the safety of our workforce, work environment, and
equipment.
ROUTINE
USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF
USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Appropriate Federal, State, local, or
foreign agencies
responsible
for investigating or prosecuting the violations of, or for
enforcing
or implementing, a statute, rule, regulation, order, or
license;
(2) A Federal, State, or local agency,
maintaining civil, criminal
or other
relevant enforcement information or other pertinent
information,
which has requested information relevant to or necessary
to the
requesting agency's or the bureau's hiring or retention of an
employee,
or issuance of a security clearance, license, contract,
grant,
or other benefit;
(3) A court, magistrate, or administrative
tribunal in the course
of
presenting evidence, including disclosures to opposing counsel or
witnesses
in the course of civil discovery, litigation, or settlement
negotiations,
in response to a court-ordered subpoena, or in connection
with
criminal law proceedings;
(4) Foreign governments in accordance with
formal or informal
international
agreements;
(5) A congressional office in response to
an inquiry made at the
request
of the individual to whom the record pertains;
(6) The news media in accordance with
guidelines contained in 28
CFR
50.2 which relate to an agency's functions relating to civil and
criminal
proceedings;
(7) Third parties during the course of an
investigation to the
extent
necessary to obtain information pertinent to the investigation;
(8) Physicians providing medical services
or advice to Mint
management
and/or employees, or to private physicians of Mint
employees,
for the purpose of assisting in making medical diagnoses or
treatment;
(9) To appropriate agencies, entities, and
persons when (a) the
Department
suspects or has confirmed that the security or
confidentiality
of information in the system of records has been
compromised;
(b) the Department has determined that as a result of the
suspected
or confirmed compromise there is a risk of harm to economic
or
property interests, identity theft or fraud, or harm to the security
or
integrity of this system or other systems or programs (whether
maintained
by the Department or another agency or entity) that rely
upon
the compromised information; and (c) the disclosure made to such
agencies,
entities, and persons is reasonably necessary to assist in
connection
with the Department's efforts to respond to the suspected or
confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES
AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
By name, social security number, date or
location.
SAFEGUARDS:
Locked file cabinets available to
authorized personnel only,
password
required.
RETENTION
AND DISPOSAL:
Records are retained in accordance with
General Records Control
Schedules;
DOL, OSHA; EPA; and United States Mint Records Control
Schedules;
are destroyed in accordance with National Archives and
Records
Administration rules and regulations.
SYSTEM
MANAGER(S) AND ADDRESS:
(1) Assistant Director for Human Resources,
Associate Director for
Protection,
Safety Officer, Treasury Department, United States Mint,
801
9th Street, NW., Washington, DC 20220;
(2) Human Resources Officer and Safety
Officer, United States Mint,
151
North Independence Mall East, Philadelphia, PA 19106;
(3) Human Resources Officer, United States
Mint, 320 West Colfax
Avenue,
Denver, CO 80204;
(4) Human Resources Officer and Safety
Officer, United States Mint,
155
Hermann Street, San Francisco, CA 94102;
(5) Administrative Officer, United States
Mint, West Point, NY
10996;
(6) Administrative Officer, United States
Bullion Depository, Fort
Knox,
KY 40121.
NOTIFICATION
PROCEDURE:
Requests from individuals wishing to be
notified if they are named
in
this system of records, or seeking access to any record contained in
the
system of records, or seeking to contest its content, should be
addressed
to the head of the organizational unit having immediate
custody
of the records (See ``System Manager(s)'' above). Inquiries may
be
made in accordance with instructions appearing at 31 CFR part 1,
subpart
C, appendix H. Inquiries should be addressed to the following
official:
Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington,
DC 20220.
The individual must submit a written
request containing
identification
such as: (a) Employee identification; (b) Driver's
license;
(c) Other means of identification, including social security
number
and date of birth.
RECORD
ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING
RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD
SOURCE CATEGORIES:
Employees, supervisors, medical staff,
general public, and visitors
to the
facilities of the United States Mint.
EXEMPTIONS
CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED
STATES MINT .005
SYSTEM
NAME:
Employee--Supervisor Performance
Evaluation, Counseling and Time
and
Attendance Records--Treasury/United States Mint.
SYSTEM
LOCATION:
(1) United States Mint, 155 Hermann Street,
San Francisco, CA
94102;
(2) United States Mint, 320 West Colfax
Avenue, Denver, CO 80204;
(3) United States Mint, 801 9th Street,
NW., Washington, DC 20220;
(4) United States Mint, 151 North
Independence Mall East,
Philadelphia,
PA 19106;
(5) United States Mint, West Point, NY;
(6) United States Bullion Depository, Fort
Knox, KY 40121.
CATEGORIES
OF INDIVIDUALS COVERED BY THE SYSTEM:
United States Mint employees and former
employees.
CATEGORIES
OF RECORDS IN THE SYSTEM:
Information necessary for managers and
supervisors to effectively
carry
out supervisory responsibilities. Included are such records as:
copies
of personnel actions, performance appraisals, quarterly reviews,
disciplinary
actions, overtime reports, tardiness reports, work
assignments,
AWS request forms,
[[Page
42666]]
telecommute
agreements, training reports, training requests,
applications
for employment, home addresses, phone numbers, leave
reports,
leave requests, employee awards. (Supervisors maintain varying
combinations
of the above records. Some supervisors may maintain all or
none
of the above records depending upon the nature and size of the
operation
or organization and the number of individuals supervised.)
AUTHORITY
FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 301 and FPM Supplement 990--1,
Section 3.
PURPOSE(S):
The purpose of this system is to permit the
United States Mint to:
maintain
performance records used to support awards, promotions,
performance-based
actions, training and other personnel actions, and to
track
and evaluate performance based upon the accomplishments of each
employee;
and to accurately calculate employee leave accruals, track
usage,
compensate separating employees with lump sum entitlements, and
to
bill employees who owe payment for leave taken in excess of their
leave
balance.
ROUTINE
USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF
USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Appropriate Federal, State, local, or
foreign agencies
responsible
for investigating or prosecuting the violations of, or for
enforcing
or implementing, a statute, rule, regulation, order, or
license;
(2) A Federal, State, or local agency,
maintaining civil, criminal
or
other relevant enforcement information or other pertinent
information,
which has requested information relevant to or necessary
to the
requesting agency's or the bureau's hiring or retention of an
employee,
or issuance of a security clearance, license, contract,
grant,
or other benefit;
(3) A court, magistrate, or administrative
tribunal in the course
of
presenting evidence, including disclosures to opposing counsel or
witnesses
in the course of civil discovery, litigation, or settlement
negotiations,
in response to a court-ordered subpoena, or in connection
with
criminal law proceedings;
(4) Foreign governments in accordance with
formal or informal
international
agreements;
(5) A congressional office in response to
an inquiry made at the
request
of the individual to whom the record pertains;
(6) The news media in accordance with
guidelines contained in 28
CFR
50.2 which relate to an agency's functions relating to civil and
criminal
proceedings;
(7) Third parties during the course of an
investigation to the
extent
necessary to obtain information pertinent to the investigation;
(8) To appropriate agencies, entities, and
persons when (a) the
Department
suspects or has confirmed that the security or
confidentiality
of information in the system of records has been
compromised;
(b) the Department has determined that as a result of the
suspected
or confirmed compromise there is a risk of harm to economic
or
property interests, identity theft or fraud, or harm to the security
or
integrity of this system or other systems or programs (whether
maintained
by the Department or another agency or entity) that rely
upon
the compromised information; and (c) the disclosure made to such
agencies,
entities, and persons is reasonably necessary to assist in
connection
with the Department's efforts to respond to the suspected or
confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES
AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents maintained in folders and
electronic records.
RETRIEVABILITY:
By name.
SAFEGUARDS:
Stored in file cabinets, desks, and
computer files of supervisors.
RETENTION
AND DISPOSAL:
Retained as long as employee is under their
supervision.
SYSTEM
MANAGER(S) AND ADDRESS:
(1) Associate and Assistant Directors and
Director's Staff, United
States
Mint, 801 9th Street, NW., Washington, DC 20220;
(2)
Plant Manager, United States Mint, 151 North Independence Mall
East,
Philadelphia, PA 19106;
(3) Plant Manager, United States Mint, 320
West Colfax Avenue,
Denver,
CO 80204;
(4) Plant Manager, United States Mint, 155
Hermann Street, San
Francisco,
CA 94102;
(5) Plant Manager, United States Mint, West
Point, NY 10996;
(6) Officer-in-Charge, United States
Bullion Depository, Fort Knox,
KY
40121.
NOTIFICATION
PROCEDURE:
Requests from individuals wishing to be
notified if they are named
in
this system of records, or seeking access to any record contained in
the
system of records, or seeking to contest its content, should be
addressed
to the head of the organizational unit having immediate
custody
of the records (See ``System Manager(s)'' above). Inquiries may
be
made in accordance with instructions appearing at 31 CFR part 1,
subpart
C, appendix H. Inquiries should be addressed to the following
official:
Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington,
DC 20220.
The individual must submit a written
request containing
identification
such as an employee identification and or driver's
license.
RECORD
ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING
RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD
SOURCE CATEGORIES:
Employees, previous employers, and
appropriate agency officials.
EXEMPTIONS
CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED
STATES MINT .007
SYSTEM
NAME:
General Correspondence--Treasury/United
States Mint.
SYSTEM
LOCATION:
United States Mint, 801 9th Street, NW.,
Washington, DC 20220.
CATEGORIES
OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of the public, Members of Congress,
United States Mint
officials
and officials from other Federal agencies.
CATEGORIES
OF RECORDS IN THE SYSTEM:
Incoming correspondence and replies
pertaining to the mission,
function
and operation of the United States Mint.
AUTHORITY
FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 5131 and 5132.
PURPOSE(S):
The purpose of this system is to permit the
United States Mint to
respond
effectively and in a timely manner to the correspondence that
the
agency receives on many issues from its various stakeholders,
including
Members of Congress and the general public.
ROUTINE
USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF
USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
[[Page
42667]]
(1) Appropriate Federal, State, local, or
foreign agencies
responsible
for investigating or prosecuting the violations of, or for
enforcing
or implementing, a statute, rule, regulation, order, or
license;
(2) A Federal, State, or local agency,
maintaining civil, criminal
or
other relevant enforcement information or other pertinent
information,
which has requested information relevant to or necessary
to the
requesting agency's or the bureau's hiring or retention of an
employee,
or issuance of a security clearance, license, contract,
grant,
or other benefit;
(3) A court, magistrate, or administrative
tribunal in the course
of
presenting evidence, including disclosures to opposing counsel or
witnesses
in the course of civil discovery, litigation, or settlement
negotiations,
in response to a court-ordered subpoena, or in connection
with
criminal law proceedings;
(4) Foreign governments in accordance with
formal or informal
international
agreements;
(5) A congressional office in response to
an inquiry made at the
request
of the individual to whom the record pertains;
(6) The news media in accordance with
guidelines contained in 28
CFR
50.2 which relate to an agency's functions relating to civil and
criminal
proceedings;
(7) Third parties during the course of an
investigation to the
extent
necessary to obtain information pertinent to the investigation;
(8) To appropriate agencies, entities, and
persons when (a) the
Department
suspects or has confirmed that the security or
confidentiality
of information in the system of records has been
compromised;
(b) the Department has determined that as a result of the
suspected
or confirmed compromise there is a risk of harm to economic
or
property interests, identity theft or fraud, or harm to the security
or
integrity of this system or other systems or programs (whether
maintained
by the Department or another agency or entity) that rely
upon
the compromised information; and (c) the disclosure made to such
agencies,
entities, and persons is reasonably necessary to assist in
connection
with the Department's efforts to respond to the suspected or
confirmed
compromise and prevent, minimize, or remedy such harm.
POLICIES
AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
By name (limited retrievability by subject
and/or control number).
SAFEGUARDS:
Maintained in limited access area available
only to appropriate
agency
officials.
RETENTION
AND DISPOSAL:
In accordance with the National Archives
and Records
Administration's
General Records Control Schedule and the United States
Mint
Records Control Schedule. Destroyed in accordance with National
Archives
and Records Administration regulation.
SYSTEM
MANAGER(S) AND ADDRESS:
Chief, Executive Secretariat, United States
Mint, 801 9th Street,
NW.,
Washington, DC 20220.
NOTIFICATION
PROCEDURE:
Requests from individuals wishing to be
notified if they are named
in
this system of records, or seeking access to any record contained in
the
system of records, or seeking to contest its content, should be
addressed
to the head of the organizational unit having immediate
custody
of the records (See ``System Manager(s)'' above). Inquiries may
be made
in accordance with instructions appearing at 31 CFR part 1,
subpart
C, appendix H. Inquiries should be addressed to the following
official:
Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington,
DC 20220.
The
individual must submit a written request containing his or her
name.
RECORD
ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING
RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD
SOURCE CATEGORIES:
The general public, Members of Congress and
Federal officials.
EXEMPTIONS
CLAIMED FOR THE SYSTEM:
None.
TREASURY/UNITED
STATES MINT .008
SYSTEM
NAME:
Employee Background Investigations
Files--Treasury/United States
Mint.
SYSTEM
LOCATION:
United States Mint, 801 9th Street, NW.,
Washington, DC 20220.
CATEGORIES
OF INDIVIDUALS COVERED BY THE SYSTEM:
United States Mint employees and members of
the public suspected of
criminal
misconduct against the United States Mint.
CATEGORIES
OF RECORDS IN THE SYSTEM:
Name of individual, location of United
States Mint facility, and
reports
by security personnel of the United States Mint Police.
AUTHORITY
FOR MAINTENANCE OF THE SYSTEM:
Title 18 U.S.C.
PURPOSE(S):
The purpose of this system is to permit the
United States Mint to
collect
and maintain background investigation records on potential
applicants,
and current Mint employees and contractors for issuance of
security
clearances, access to United States Mint facilities or other
administrative
reasons.
ROUTINE
USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF
USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Appropriate Federal, State, local, or
foreign agencies
responsible
for investigating or prosecuting the violations of, or for
enforcing
or implementing, a statute, rule, regulation, order, or
license;
(2) A Federal, State, or local agency,
maintaining civil, criminal
or
other relevant enforcement information or other pertinent
information,
which has requested information relevant to or necessary
to the
requesting agency's or the bureau's hiring or retention of an
employee,
or issuance of a security clearance, license, contract,
grant,
or other benefit;
(3) A court, magistrate, or administrative
tribunal in the course
of
presenting evidence, including disclosures to opposing counsel or
witnesses
in the course of civil discovery, litigation, or settlement
negotiations,
in response to a court-ordered subpoena, or in connection
with
criminal law proceedings;
(4) Foreign governments in accordance with
formal or informal
international
agreements;
(5) A congressional office in response to
an inquiry made at the
request
of the individual to whom the record pertains;
(6) The news media in accordance with
guidelines contained in 28
CFR
50.2 which relate to an agency's functions relating to civil and
criminal
proceedings;
(7) Third parties during the course of an
investigation to the
extent
necessary to obtain information pertinent to the investigation;
(8) To appropriate agencies, entities, and
persons when (a) the
Department
suspects or has confirmed that the security or
confidentiality
of information in the system of records has
[[Page
42668]]
been
compromised; (b) the Department has determined that as a result of
the
suspected or confirmed compromise there is a risk of harm to
economic
or property interests, identity theft or fraud, or harm to the
security
or integrity of this system or other systems or programs
(whether
maintained by the Department or another agency or entity) that
rely
upon the compromised information; and (c) the disclosure made to
such
agencies, entities, and persons is reasonably necessary to assist
in
connection with the Department's efforts to respond to the suspected
or
confirmed compromise and prevent, minimize, or remedy such harm.
POLICIES
AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents.
RETRIEVABILITY:
By name.
SAFEGUARDS:
Files are kept in a combination locked file
cabinet in an area
accessible
to authorized agency officials.
RETENTION
AND DISPOSAL:
Retained in accordance with United States
Mint Records Control
Schedule;
are destroyed in accordance with National Archives and
Records
Administration rules and regulations.
SYSTEM
MANAGER(S) AND ADDRESS:
Office of Protection, United States Mint,
801 9th Street, NW.,
Washington,
DC 20220.
NOTIFICATION
PROCEDURE:
Requests from individuals wishing to be
notified if they are named
in
this system of records, or seeking access to any record contained in
the
system of records, or seeking to contest its content, should be
addressed
to the head of the organizational unit having immediate
custody
of the records (See ``System Manager(s)'' above). Inquiries may
be
made in accordance with instructions appearing at 31 CFR part 1,
subpart
C, appendix H. Inquiries should be addressed to the following
official:
Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington,
DC 20220.
The individual must submit a written
request containing
identification
such as: (a) Employee identification; (b) Driver's
license;
(c) Other means of identification, including social security
number
and date of birth.
RECORD
ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING
RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD
SOURCE CATEGORIES:
United States Mint and other law
enforcement officials.
EXEMPTIONS
CLAIMED FOR THE SYSTEM:
As authorized by 5 U.S.C. 552a (k)(2); this
system is exempt from
the
following provisions, subsections (c)(3), (d), (e)(1); (e)(4) (G),
(H),
and (I) and (f) of 5 U.S.C. 552a.
TREASURY/UNITED
STATES MINT .009
SYSTEM
NAME:
Retail Sales System (RSS), Customer Mailing
List, Order Processing
Record
for Coin Sets, Medals and Numismatic Items, and records of
undelivered
orders, product descriptions, availability and inventory--
Treasury/United
States Mint.
SYSTEM
LOCATION:
United States Mint, 801 9th Street, NW.,
Washington, DC 20220.
CATEGORIES
OF INDIVIDUALS COVERED BY THE SYSTEM:
Members of the public.
CATEGORIES
OF RECORDS IN THE SYSTEM:
Names, addresses, phone numbers, e-mail
addresses, order history of
customers
purchasing numismatic items, of individuals who wish to
receive
notification of numismatic offerings by the United States Mint,
and of
individuals requesting information and promotional materials
(and
their intended use of requested materials and information).
AUTHORITY
FOR MAINTENANCE OF THE SYSTEM:
31 U.S.C. 5111, 5112, 5132, 5136, and 31
CFR part 92.
PURPOSE(S):
The purpose of this system is to permit the
United States Mint to:
maintain
a mailing list of customers and interested parties to provide
continuous
communication and/or promotional materials about existing
and
upcoming numismatic product offerings, circulating coins and
activities;
record and maintain records of customer, interested party
and
order information and requests for promotional materials, and to
capture
orders through each stage of the order life cycle; research and
resolve
orders that were not successfully delivered to customers and
interested
parties; and maintain a list of its products and to monitor
and
maintain product and promotional material inventory levels to meet
customer
and interested party demand while remaining within
legislatively-mandated
mintage levels as applicable.
ROUTINE
USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF
USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Accounting offices, managers,
supervisors and government
officials
pertaining to cash receivables and debts owed the Government;
(2) Appropriate Federal, State, local, or
foreign agencies
responsible
for investigating or prosecuting the violations of, or for
enforcing
or implementing, a statute, rule, regulation, order, or
license;
(3) A Federal, State, or local agency,
maintaining civil, criminal
or
other relevant enforcement information or other pertinent
information,
which has requested information relevant to or necessary
to the
requesting agency's or the bureau's hiring or retention of an
employee,
or issuance of a security clearance, license, contract,
grant,
or other benefit;
(4) A court, magistrate, or administrative
tribunal in the course
of
presenting evidence, including disclosures to opposing counsel or
witnesses
in the course of civil discovery, litigation, or settlement
negotiations,
in response to a court-ordered subpoena, or in connection
with
criminal law proceedings;
(5) Foreign governments in accordance with
formal or informal
international
agreements;
(6) A congressional office in response to
an inquiry made at the
request
of the individual to whom the record pertains;
(7) The news media in accordance with
guidelines contained in 28
CFR
50.2 which relate to an agency's functions relating to civil and
criminal
proceedings;
(8) Third parties during the course of an
investigation to the
extent
necessary to obtain information pertinent to the investigation.
(9) Contractors performing work under a
contract or agreement for
the
Federal government, when necessary to accomplish an agency function
related
to this system of records, in compliance with the Privacy Act
of
1974, as amended;
(10) Appropriate agencies, entities, and
persons when (a) it is
suspected
or confirmed that the security or confidentiality of
information
in the system of records has been compromised; (b) the Mint
has
determined that as a result of the suspected or confirmed
compromise
there is a risk of harm to economic or property interests,
identity
theft or fraud, or harm to the security or integrity of this
system
or other systems or programs (whether maintained by the
[[Page
42669]]
Mint
or another agency or entity) that rely upon the compromised
information;
and (c) the disclosure made to such agencies, entities,
and
persons is reasonably necessary to assist in connection with the
Mint's
efforts to respond to the suspected or confirmed compromise and
prevent,
minimize, or remedy such harm.
POLICIES
AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
Name, address, phone number, customer
number or order number, order
date,
whether or not the account is `flagged' (such as due to an
unusual
quantity or an order requiring verification for processing and
completion),
shipment tracking number, and any internal identification
number
that may be assigned to the request.
SAFEGUARDS:
CRT, password protection; only designated
persons may request
computer
generated reports. Access to any information pertaining to any
individual
is limited to only those individuals requiring the
information
to accommodate handling of transactions with the customers.
Separation
of functions; source documents maintained in one division
and programming
systems in another.
RETENTION
AND DISPOSAL:
In accordance with the National Archives
and Records Administration
General
Records Control Schedule and the United States Mint Records
Control
Schedule; are destroyed in accordance with National Archives
and
Records Administration regulations. Customer names and addresses
are
maintained as long as they are active.
SYSTEM
MANAGER(S) AND ADDRESS:
Associate Director for Sales and Marketing,
United States Mint, 801
9th
Street, NW., Washington, DC 20220.
NOTIFICATION
PROCEDURE:
Requests from individuals wishing to be
notified if they are named
in
this system of records, or seeking access to any record contained in
the
system of records, or seeking to contest its content, should be
addressed
to the head of the organizational unit having immediate
custody
of the records (See ``System Manager(s)'' above). Inquiries may
be
made in accordance with instructions appearing at 31 CFR part 1,
subpart
C, appendix H. Inquiries should be addressed to the following
official:
Disclosure Officer, United States Mint, 801 9th Street, NW.,
Washington,
DC 20220.
The individual must submit a written
request containing the order
number
as provided on the order card or copy of both sides of canceled
check;
customer number which appears on pre-printed order cards or on
face
of check.
RECORD
ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING
RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD
SOURCE CATEGORIES:
Members of the public and appropriate
government officials.
EXEMPTIONS
CLAIMED FOR THE SYSTEM:
None.
Treasury/United
States Mint .012
SYSTEM
NAME:
Grievances. Union/Agency Negotiated
Grievances; Adverse Performance
Based
Personnel Actions; Discrimination Complaints; Third Party
Actions--Treasury/United
States Mint.
SYSTEM
LOCATION:
(1) United States Mint, 801 9th Street,
NW., Washington, DC 20220;
(2) United States Mint, 151 North
Independence Mall East,
Philadelphia,
PA 19106;
(3)
United States Mint, 320 West Colfax Avenue, Denver, CO 80204;
(4) United States Mint, 155 Hermann Street,
San Francisco, CA
94102;
(5) United States Mint, West Point, NY
10996.
CATEGORIES
OF INDIVIDUALS COVERED BY THE SYSTEM:
Employees and former employees of the
United States Mint.
CATEGORIES
OF RECORDS IN THE SYSTEM:
This system of records contains information
or documents relating
to
union or agency grievances filed under provisions of negotiated
grievance
procedures and employee grievances filed under the provisions
of
administrative grievance procedures; such grievances may relate to
adverse
actions, performance-based actions and other personnel matters,
and
include the decisions of third parties where applicable. The system
also
includes records relating to discrimination complaint procedures,
including
decisions of appropriate third parties where applicable.
AUTHORITY
FOR MAINTENANCE OF THE SYSTEM:
5 U.S.C. 7701 and 7702; 5 U.S.C. Ch. 75;
and 5 U.S.C. Ch. 71.
Executive
Orders 11491, 11616, 11636, 11838, 11901, 12027, 12107; 29
CFR
1613; negotiated agreements between the United States Mint and
exclusively
recognized labor unions.
PURPOSE(S):
The purpose of this system is to permit the
United States Mint to:
support
actions fall under Title 5, United States Code (U.S.C.),
Chapter
43; track and maintain discrimination complaints; and enforce
judgments
ordered, and to maintain historical reference to ensure
consistency
of all personnel actions that may be subject to third party
review.
ROUTINE
USES OF RECORDS MAINTAINED IN THE SYSTEM, INCLUDING CATEGORIES
OF
USERS AND THE PURPOSES OF SUCH USES:
These records may be used to disclose
information to:
(1) Appropriate Federal, State, local, or
foreign agencies
responsible
for investigating or prosecuting the violations of, or for
enforcing
or implementing, a statute, rule, regulation, order, or
license;
(2) A Federal, State, or local agency,
maintaining civil, criminal
or
other relevant enforcement information or other pertinent
information,
which has requested information relevant to or necessary
to the
requesting agency's or the bureau's hiring or retention of an
employee,
or issuance of a security clearance, license, contract,
grant,
or other benefit;
(3) A court, magistrate, or administrative
tribunal in the course
of
presenting evidence, including disclosures to opposing counsel or
witnesses
in the course of civil discovery, litigation, or settlement
negotiations,
in response to a court-ordered subpoena, or in connection
with
criminal law proceedings;
(4) A congressional office in response to
an inquiry made at the
request
of the individual to whom the record pertains;
(5) The news media in accordance with
guidelines contained in 28
CFR
50.2 which relate to an agency's functions relating to civil and
criminal
proceedings;
(6) Unions recognized as exclusive
bargaining representatives under
the
Civil Service Reform Act of 1978, 5 U.S.C. 7111 and 7114;
(7) Third parties during the course of an
investigation to the
extent
necessary to obtain information pertinent to the investigation;
(8) To appropriate agencies, entities, and
persons when (a) the
Department
suspects or has confirmed that the security or
confidentiality
of information in the system of records has
[[Page
42670]]
been
compromised; (b) the Department has determined that as a result of
the
suspected or confirmed compromise there is a risk of harm to
economic
or property interests, identity theft or fraud, or harm to the
security
or integrity of this system or other systems or programs
(whether
maintained by the Department or another agency or entity) that
rely
upon the compromised information; and (c) the disclosure made to
such
agencies, entities, and persons is reasonably necessary to assist
in
connection with the Department's efforts to respond to the suspected
or
confirmed compromise and prevent, minimize, or remedy such harm.
POLICIES
AND PRACTICES FOR STORING, RETRIEVING, ACCESSING, RETAINING,
AND
DISPOSING OF RECORDS IN THE SYSTEM:
STORAGE:
Paper documents and electronic records.
RETRIEVABILITY:
These records are filed by the names of the
individuals on whom
they
are maintained or by the subject of the action.
SAFEGUARDS:
Access to and use of these records are
limited to those agency
officials
whose official duties require such access.
RETENTION
AND DISPOSAL:
Retained in accordance with the United
States Mint Records Control
Schedules;
are destroyed in accordance with National Archives and
Records
Administration rules and regulations.
SYSTEM
MANAGER(S) AND ADDRESS:
(1) Assistant Director for Human Resources,
United States Mint,
Department
of the Treasury, 801 9th Street, NW., Washington, DC 20220.
(2) Human Resources Officer, United States
Mint, 151 North
Independence
Mall East, Philadelphia, PA 19106.
(3) Human Resources Officer, United States
Mint, 320 West Colfax
Avenue,
Denver, CO 80204.
(4) Human Resources Officer, United States
Mint, 155 Hermann
Street,
San Francisco, CA 94102.
(5) Human Resources Officer, United States
Mint, West Point, NY
10996.
NOTIFICATION
PROCEDURE:
Individuals who have filed a grievance,
appeal, or complaint about
a
decision or determination made by an agency or about conditions
existing
in an agency already have been provided a copy of the record.
The
contest, amendment, or correction of a record is permitted during
the
prosecution of the action to whom the record pertains. However,
after
a case has been closed requests from individuals wishing to be
notified
if they are named in this system of records, or seeking access
to any
record contained in the system of records, or seeking to contest
its
content, should be addressed to the head of the organizational unit
having
immediate custody of the records (See ``System Manager(s)''
above).
Inquiries may be made in accordance with
instructions appearing at
31 CFR
part 1, subpart C, appendix H. Inquiries should be addressed to
the
following official: Disclosure Officer, United States Mint, 801 9th
Street,
NW.,
The individual must submit a written
request with information
sufficient
to verify the identity of the requester such as full name,
date
of birth, a brief description of the grievance and the approximate
date
of submission.
RECORD
ACCESS PROCEDURES:
See ``Notification Procedure'' above.
CONTESTING
RECORD PROCEDURES:
See ``Notification Procedure'' above.
RECORD
SOURCE CATEGORIES:
The sources of these records are as
follows: (a) Individual to whom
the
record pertains; (b) Agency officials; (c) Affidavits or statements
from
employee(s); (d) Testimonies of witnesses; (e) Official documents
and
correspondence relating to the grievance.
EXEMPTIONS
CLAIMED FOR THE SYSTEM:
None.
[FR Doc. E8-16742 Filed 7-21-08; 8:45 am]
BILLING
CODE 4810-37-P